Excel to Web - When to Replace Your Spreadsheets with an Online Database

Microsoft Excel has been around since the 1980s and it’s still one of the most recognizable spreadsheet applications in this world. It provides extensive data storing capabilities, but there are some critical limitations to be aware of before using excel such as: 

You might have already outgrown your tool if you find that more chaos is affecting day-by-day productivity; maybe time for an upgrade? If you’re finding that, more and more, spreadsheet chaos is affecting your day-to-day productivity, you should probably migrate from excel to web application. You should check how much work goes into maintaining all those spreadsheets versus just creating a web database which would save both spaces (fewer files)and make updating easier.

Signs that it’s time to migrate from Excel to Database

1. You need better data security and encryption

If you work in an industry that deals with sensitive data, such as healthcare, finance, or government, you know the importance of keeping your information secure. You may even be required to store data in a specific format or use specific encryption software. Excel can’t always keep up with these requirements, especially if you have multiple users editing the same file in real-time. A custom database can offer better security and protection for your most sensitive information because it allows you to fully customize your system for your needs and industry regulations.

2. You need more robust features for reporting and analysis

Excel is limited when it comes to reporting and analysis features – especially if you have a large dataset or want to perform complex calculations over multiple sheets of data at once! A custom database can give you the tools you need to create visual analysis, such as pivot tables and charts.

3. You need faster data entry and retrieval

Excel is a great tool for creating spreadsheets, but when it comes to processing large amounts of data or retrieving information quickly, it can be too slow. A custom database allows you to search for specific information and export reports quickly, so you can save time on your busy day-to-day tasks!

4. You want to make data sharing easier with multiple users 

If multiple users are working on the same Excel file at once, there’s always a chance that someone could accidentally overwrite or delete another user’s changes. A custom database allows you to share information with other users securely – so everyone has their own copy of the data they need and no one else’s changes are overwritten! It also allows multiple users to have access to the same information at once without any conflicts or file corruption.

5. You want to use different types of data in one place

Excel is a great tool, but it can only handle one type of data at a time. If your project requires you to collect and analyze both numerical and textual data, then a custom database is the right tool for the job! You can mix and match multiple types of data in one place, so you can get the most accurate picture of your situation possible!

6. You need more control over the way your information is organized

When you work with Excel spreadsheets, there are some important limitations on how much control you have over how information is organized – especially if multiple users are working on the same document at once! However, when you create a custom database, you have complete control over how information is organized – so it’s easy to find what you need when you need it!

7. You have a lot of information to organize

When you work with Excel spreadsheets, it’s easy to get lost in the sea of information that you’re trying to organize! However, when you create a custom database, you can store all of your information in one organized place – so you can easily find what you need when you need it!

8. You want to share your data with others

Excel spreadsheets are great for personal use, but if you want to share your data with others – such as coworkers or clients – then a custom database is the right tool for the job! With a custom database, it’s easy to give others access to all of your information without worrying about them accidentally changing or deleting anything important!


Excel might have been a great tool for your business when you first started out, but as your company grows and changes, it’s likely that you’ve outgrown the capabilities of this software. If you’re finding yourself struggling with data chaos and decreased productivity, it might be time to excel to database. In this post, we looked at 8 signs that indicate it’s time for a spreadsheet migration. Are any of these problems affecting your business? Let us know in the comments!

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