Excel Online – How It Shouldn’t Play A Part In Your Business’ Data Storage Plan

Excel Online

Excel Online has gained much popularity these days as most of the organizations prefer to use it because of its swift usability and additional features to handle major tasks. However, the major irony which has always been a part of excel is that it can’t be used as a database.

Hence, if you are also doing so or planning to store your data on Excel Online, then we have something important to tell you about web based excel spreadsheet  conversion. With an increasing trend in digitization, the threats and security breaches have also become a major concern for businesses to deal with. This post will give you an insight on, why relying on Excel online may cause severe damages to your business.

Excel Online as a database

Data and information play a crucial role in managing several business functionalities and there is data related to your organization or your clients, which you may want to keep confidential and secure. Using Excel online to store any public or critical data can be a dreadful choice which can result in severe security issues further. Despite its hidden functionalities and add-ons, Excel online still doesn’t offer a secure and authentic platform for data storage option.

Risk Involved

No matter whatever features and functionalities Excel Online provides to your daily data handling, but the fact is, using it as a database solution is always risky. Anyone can easily gain access to your uploaded spreadsheets and steal your data. Even if you have disabled copy and paste function, it can be done taking screenshots. Excel offers weak data protection capabilities which can’t just be relied in terms of keeping valuable and confidential data in it.

Securing Data Becomes Monotonous

You might be thinking to keep your data safe by using VBA codes but that may also not work sufficiently for you as every time, some other user wants an access to your data regarding some important update, you have to remove the codes and this becomes really tedious and time consuming process. Also keeping track of which all spreadsheets have assigned codes and which not, becomes quite impossible as there are hundreds of them to be monitored.

Difficult to Assign Roles and Responsibilities

Let’s not forget the fact that sharing passwords seems to be a matter of trust and there are people who can’t be judged on this. Any unauthorized access to your data can prove to be highly destructive. Moreover, hiding columns with sensitive information is also not possible in Excel and any one can see it in preview mode of your workbook. There are several other complexities regarding excel spreadsheets which are always prone to security-threat in terms of storage.

The Solution

When you choose to convert spreadsheet to database free, you get a complete set of secured and advanced features to work on. Switching to customized online database solution will pay you rich dividends in terms of data protection and security. Cloud computing technology is always easy to use and provides safer platform to store your valuable and confidential data.

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