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How can multiple users update an excel spreadsheet at the same time?

excel spreadsheet

Excel is widely used in many businesses for data recording and analysis, among many other things. However, the legendary tool takes the back seat when multiple users work on it at the same time. As the data grows, the spreadsheet gets heavier and more difficult to use for desired outputs. You can create shared workbooks or create a database from an Excel spreadsheet. Here’s how you can make your Excel sheet editable for more than one user.

Shared Workbook

Saving the workbook as a shared one facilitates multiple users to simultaneously work on it. To do this, all you have to do is go to the review tab and select ‘share workbook’. Also, with a feature called co-authoring, multiple users can work on and edit a single workbook without having to worry about interference from others. Both internal and external collaborations become much easier with these simple hacks. Of course, creating a database in Excel is nothing new for data analysts, but doing so significantly slows the users down with heavy processing requirements of growing sheets.

Convert the Excel Sheet to Database

There’s no end to how much data you can store on an Excel sheet, but that doesn’t mean it comes without a cost. When an Excel sheet becomes heavy with lots of data, operating it becomes somewhat of a challenge, especially if multiple users are trying it. There’s a workaround to this, though. Taking your spreadsheet online not only allows multi-user editing, but it adds tons of more features such as added security and minimal errors. You may also convert data on a website to Excel simply by using ‘export to Microsoft Excel’ feature. Trunao offers great services to takes your Excel data to the cloud and make it to multiple users on an intuitive database with helpful, never-before-seen features.

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How to Solve 7 Common Excel Spreadsheet Problems In Few Clicks

Excel Spreadsheet Problems

Excel has been used for data recording and analysis for years and hasn’t let any competitor outwit it. When a business or project is on a small scale, Excel is the obvious answer for data keeping. You can store a lot of data in columns and rows and access it whenever required. However, as the data becomes more complex and shows increase in quantity, Excel spreadsheets lag and underperform. This results in unproductivity and delayed outputs. Taking Excel to web app then becomes a needs. We’ll talk about 7 Excel spreadsheet problems that you can solve with ease.

Excel Multi-User Editing

After crossing a point, Excel worksheets become heavy and accessible only to one person at a time. Unless the other people who wish to work on the worksheet are willing to use ‘view only’ mode, this problem needs your attention. You can use Excel Online or turn on the Shared Workbooks feature for more people to access relevant data without any interference.

Excel Shared Workbooks

Excel Online and Shared workbooks have their own limitations. If the workbook is shared, you can’t create tables or delete blocks, which is a complication for many. While changing the workbook’s structure helps some, it changes the set guidelines and confuses others.

Excel Linked Workbooks

If multiple users are editing a workbook, consider splitting your data across different workbooks. However, you can link workbooks to keep a type of data separately. This beats maintaining individual sheets in a single workbook.

Excel Data Validation

Excel allows the user to enter any data, but this in some cases leads to human errors compromising the workbook. A small typo or misuse of numbers can be fatal for the data analysis.

Excel Navigation

Navigating between sheets is all fun and games till there are a limited number of them. Once that number goes up, accessing particular type of data becomes a challenge.

Excel Security

Excel security works wonders for maintaining worksheet structure, but when it comes data itself, the protection poses many problems.

Excel Speed Issue

With VBA as its programming language, Excel isn’t particularly known for being swift and light. There are applications better suited to do your job in a speedy manner.

Convert Excel to Web Application

This is an amazing solution if you wish to overcome above mentioned issues in Excel. If you convert Excel to database, you have a more structured, faster and efficient data management system. Trunao is a specialist that will take care of the conversion to ensure smooth data operations.

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Turn Single-User Spreadsheets into Multi-User Business Applications

Multi-User Business Applications

Spreadsheets have shown no sign of decline in active users; as a matter of fact, the users only keep increasing by the day. The tool has been around for decades and most people reply on it exclusively for their data analysis and collaboration. But with its many pros, there come also some cons that are not to be overlooked. When it comes to multi-user function, Excel becomes unresponsive and laggy. There are ways, however, to turn Excel spreadsheet into app or database for more ease. First thing we need to get out of the picture is the age-old question: is Excel a database software? While it allows database creation, the software becomes slow, which is the opposite of what users want.

The wider a business grows, the more data it assimilates. But that does not have to stop businesses from spreading and taking on new projects with a lot of manpower. Conservative methods to tackle this issue includes sharing the workbook. This allows users to work on their data separately. But in the long run, you’re looking for a revolutionary and efficient way to deal with this. This major issue is taken care of when you move the sheet online. Not only does it give you a new and better interface and look, it gives you accessibility and security for your precious and sensitive data.

Trunao helps you take your sluggish Excel sheet and make it into an online database. This facilitates better security, multi-user access and reliability because of the cloud storage. You need not protect and keep your HDDs in order to secure all the data; that is a thing of the past. With a free Excel database, you can kiss goodbye to the issue of single-user restriction.

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Tips and Trick For Becoming an Excel Spreadsheet Pro

Becoming an Excel Spreadsheet Pro

Excel is used widely around the globe by start-ups and established businesses alike. What makes this tool a real savior is that you can easily record and edit data in forms of columns and rows. Other authorized people can access and edit the same. Did you know that if you create app from Excel worksheet, things become lighter and easier? Basic Excel skills are not at all rare in employees, but it takes special tips and tricks for being an Excel guru; keep reading to get them.

Format Painter Tool

Once you create a different wrap, font or color for a cell, it’s easy to apply the same to other cells using this tool.

Line Breaks and Wrapping Text 

When a user begins to write in Excel, the text does not wrap and find a new line by default, which can easily be avoided. Hit Alt+Enter for creating a new line, or you can even use the wrap text option. This keeps the cells neat and clean.

AutoFill

A series of repetitive things such as serial numbers or dates need not be entered manually. Once the series begins you can hover your mouse over the right bottom corner of the originating cell and simply drag the mouse down to auto-fill the cells.

Conversion to Web Application

One you get an online excel database, there’s no stopping your business. Because, when a sheet becomes heavy, it becomes equally inaccessible. Converting Excel to a functional web application allows multiple users to access the sheets and gives them tons of features such as added security and approval processing.

Cutting-edge technology and easy-to-use UI enable Trunao to transfer your heavy sheet into a productive tool.

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Update Yourself With 15 Advantages and Disadvantages of Excel Spreadsheets

Advantages and Disadvantages of Excel Spreadsheets

If you want to know about the pros and cons of Excel spreadsheets, then do give a deep glance over our Trunao website, that gives you a short brief of the same.

Advantages of Spreadsheets

  • You don’t have to spend even a penny in using or in gaining an access to a spreadsheet. You can find them right at the window of your desktops or laptops or even at the screens of your phones.
  • Even a layman, without being abreast of high-end technology can, after a little grooming can learn how to use it.
  • They help to keep data in complete order, just like a wardrobe is used to keep clothes.
  • Makes Calculations Quick and Easy—Among several cells of a spreadsheet, there could be special cells, or the result cells, that contain the calculated results of various other cells. Now, if you make any modifications in the related cells; the numeric values of the special cells change on their own. This makes the editing work more than simple.
  • You don’t have to shove in formulae again and again, as mathematical formulae are a part and parcel of these online excel databases.
  • They are quite capable of scrutinizing as well as managing financial statements, balance sheets, employees’ information, etc.
  • Numerical figures Take Visual Forms—The numeric data very easily acquires visual form. Yes! You can witness complicated numerical information transform into easy-to-understand graphs as well as charts.
  • They assist is conducting sound and reliable business analysis.

Disadvantages of Spreadsheets

  • Since they can be transported from one system to another, online and that too, very easily, a possibility of the leak of confidential information is possible, which can be frightening.
  • Inhouse sharing of spreadsheets is a bit of a difficult task.
  • Since internal sharing of the information remains out of the scene, a simultaneous analysis of different tasks of different employees gets difficult.
  • Work usually gets scattered and messed up due to frequent updates, if they are not well circulated in the entire team.
  • Errors usually prop up from anywhere.
  • Accumulation of all the spreadsheets together becomes a toil.
  • Until and unless a master spreadsheet is developed, data cannot be presented in understandable charts or graphs.
  • Data remains unsafe, especially in the case of catastrophe.

 

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Acquaint Yourself the Advantages and Disadvantages of Microsoft Excel

Advantages and Disadvantages of Microsoft Excel

Microsoft Excel is an absolutely useful place where you can arrange your massive amounts of data meticulously and in order, with the help of spreadsheets and charts in a very orderly and assembled manner. It has its own way of framing visual as well as graphical diagrams that conveys information in a very comprehensible way. Trunao brings you the list of benefits and disabilities that you can sift through:

Advantages of Microsoft Excel

  • Massive data can be examined and analyzed in the wink of your eye.
  • Prompt Search Ability: It filters your concerned data, derives your concerned data and makes it in your reach, and that too in no time.
  • Emails can carry them anywhere.
  • It doesn’t burn a hole in your pocket, as it is accompanied by Microsoft Office in its way to your system.
  • Excel spreadsheets can be well safeguarded by appropriate password settings.
  • Accessibility from Anywhere: With the emergence of Excel Web App, you can find find excel catching your fancy through your phones as well as through your laptops or PCs.

Disadvantages of Microsoft Excel

  • Excel sheets can be very easily be infected through viruses.
  • Working on a single file tends to make it bulky.
  • Excel is receptive to any kind of trivial manual errors.
  • Accumulating all the Excel spreadsheets to make one single sheet becomes a brain-wracking task.
  • To reach to concluding decisions becomes a hard task with Excel, as analyzing it, requires lots of time investment.

 

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5 Reasons To Move From Spreadsheets To Web App

5 Reasons To Move From Spreadsheets To Web App

Almost every organization, big or small, has been using Excel for decades. It offers a really easy-to-use interface in forms of columns and rows, allows efficient data management and, for the most part, doesn’t let down.

However, A legend such as Excel too has its own limits. Once the worksheet becomes too heavy, the data isn’t as easily accessible, which quite defeats the purpose. Many businesses are taking Excel to web app for simplicity and additional features. Here’s 5 reasons why you should convert Excel to web application.

Security

When you think of data, its security is seems the highest concern. Your sensitive business or client data should be safe and secure to avoid misuse and loss of data. But if you convert Excel to database, you get additional security as the data is hidden from unauthorized personnel.

Errors

We all make them, but it’s of great importance when it comes to your precious data. Users are more likely to make mistakes in Excel as it lets them feed any input. The conversion will help multiple users to work on the files with minimum to no errors.

Difficult to Keep a Track

With a lot of users constantly using spreadsheets, they become difficult to keep a track of. On a database, on the other hand, multiple users can work in a time-efficient manner and the tedious task of data consolidation is spared.

Suitable Only For Single-User

Remember, data is supposed to make things better, not slow them down. Excel spreadsheets can only be worked on by single users, limiting the scope and speed of overall work.

Approvals

Web applications make things easy when it comes to getting data approved by a person. With Trunao – Free Online Excel Editor, you can make your data eligible for approval and even client insights.

Mentioned above are 5 of many reasons why you should move to a database. We at Trunao take great care of your data needs.

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With a lot of understanding of how people work in their day to day life, as they update all the excel sheets and generating various reports, we believe in making their lives easier by converting excel to online database.

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