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Excel to Web App

Excel to Web: When to Replace Your Spreadsheets with an Online Database

Microsoft Excel has been around since the 1980s and it’s still one of the most recognizable spreadsheet applications in this world. It provides extensive data storing capabilities, but there are some critical limitations to be aware of before using excel such as: 

You might have already outgrown your tool if you find that more chaos is affecting day-by-day productivity; maybe time for an upgrade? If you’re finding that, more and more, spreadsheet chaos is affecting your day-to-day productivity, you should probably migrate from excel to web application. You should check how much work goes into maintaining all those spreadsheets versus just creating a web database which would save both spaces (fewer files)and make updating easier.

Signs that it’s time to migrate from Excel to Database

1. You need better data security and encryption

If you work in an industry that deals with sensitive data, such as healthcare, finance, or government, you know the importance of keeping your information secure. You may even be required to store data in a specific format or use specific encryption software. Excel can’t always keep up with these requirements, especially if you have multiple users editing the same file in real-time. A custom database can offer better security and protection for your most sensitive information because it allows you to fully customize your system for your needs and industry regulations.

2. You need more robust features for reporting and analysis

Excel is limited when it comes to reporting and analysis features – especially if you have a large dataset or want to perform complex calculations over multiple sheets of data at once! A custom database can give you the tools you need to create visual analysis, such as pivot tables and charts.

3. You need faster data entry and retrieval

Excel is a great tool for creating spreadsheets, but when it comes to processing large amounts of data or retrieving information quickly, it can be too slow. A custom database allows you to search for specific information and export reports quickly, so you can save time on your busy day-to-day tasks!

4. You want to make data sharing easier with multiple users 

If multiple users are working on the same Excel file at once, there’s always a chance that someone could accidentally overwrite or delete another user’s changes. A custom database allows you to share information with other users securely – so everyone has their own copy of the data they need and no one else’s changes are overwritten! It also allows multiple users to have access to the same information at once without any conflicts or file corruption.

5. You want to use different types of data in one place

Excel is a great tool, but it can only handle one type of data at a time. If your project requires you to collect and analyze both numerical and textual data, then a custom database is the right tool for the job! You can mix and match multiple types of data in one place, so you can get the most accurate picture of your situation possible!

6. You need more control over the way your information is organized

When you work with Excel spreadsheets, there are some important limitations on how much control you have over how information is organized – especially if multiple users are working on the same document at once! However, when you create a custom database, you have complete control over how information is organized – so it’s easy to find what you need when you need it!

7. You have a lot of information to organize

When you work with Excel spreadsheets, it’s easy to get lost in the sea of information that you’re trying to organize! However, when you create a custom database, you can store all of your information in one organized place – so you can easily find what you need when you need it!

8. You want to share your data with others

Excel spreadsheets are great for personal use, but if you want to share your data with others – such as coworkers or clients – then a custom database is the right tool for the job! With a custom database, it’s easy to give others access to all of your information without worrying about them accidentally changing or deleting anything important!

Conclusion:

Excel might have been a great tool for your business when you first started out, but as your company grows and changes, it’s likely that you’ve outgrown the capabilities of this software. If you’re finding yourself struggling with data chaos and decreased productivity, it might be time to excel to database. In this post, we looked at 8 signs that indicate it’s time for a spreadsheet migration. Are any of these problems affecting your business? Let us know in the comments!

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Convert Excel Spreadsheets To Live Web Pages And Web Apps

Data and information have become the most valuable intangible asset for most businesses today. Depending completely on Microsoft Excel has been like a tradition till now but as the corporate world is heading towards more and more digitization, the security of your data becomes a major concern. Most of the executives across the globe simply depend on the data and information available to them at that time to lay further policies. A spreadsheet to web app conversion can resolve your several issues and offer a perfect platform to perform, secure and share your data. There are several benefits that you can gain over your traditional excel application. Let’s see how?

Live Web Pages

A web-based Excel Like Trunao application helps you in getting live web pages with like Excel that will transform your complete workflow experience. Getting all features and functionalities of Excel on a web page can prove to be advantageous in various senses. Assigning tasks, managing permissions, and getting updated reports will result in swift and improved productivity.

Creating Smart Web Forms

You can easily design perfect mobile data entry forms in Trunao with calculated columns. Start getting submitted forms directly into your cloud-based database. No data entry is needed. Things get smooth and the overall workflow can be improved in an efficient and effective way.

Keeping Track

Sharing your spreadsheets with different users or even with different departments can cause various confusion. Above all keeping track of your every worksheet is just a thing that is next to impossible. Using Trunao as an app will allow you to assign authentic users and manage with permissions regarding who all can access your confidential data.

Up-to-date Scalability

A growing business needs high scalability in terms of the applications on which it works. The time and effort required to prepare documents and share them to get real-time updates is a crucial aspect. Going from Excel to web app can provide you with an easy and fast medium to share documents and receive notifications. The teamwork becomes much smooth and more rapid as they can respond to immediate actions and decisions taken on some important project work.

Completely Secured Data

Another important aspect on which businesses are focusing well these days. Your management has to rely on your crucial data and information while making any decision regarding its policy-making or any other upcoming project. Accessing the right data and getting authentic information becomes of utmost importance here. This can only be guaranteed when you have it stored in a customized cloud database.

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Start converting your spreadsheets into apps…now!

You must have encountered businesses instilling information related to their different activities into spreadsheets. But what we need is that these spreadsheets should be effective and productive to the numerous people that have been associated with them. They should be in the reach of all the members in the team through an online excel database. There arise several queries in your minds regarding the number of people accessing it and their varying locations, the speed of your app, the benefits that people will derive from your app, and the approachability of your app to mobile phones, PCS or laptops. These are the essentials that require you to convert excel to web applications, and therefore, Trunao has plenty of tools for you to facilitate this conversion process.

To have an online Excel database, you must make sure that your spreadsheet finds place in Google docs. All you need to do is upload it there. And then you can implement Google app script on it which makes all the Google docs members, such as word docs, Excel spreadsheets or Access databases, forms, etc.—active and on the move, means that they rest on a central focal point, within the reach of everyone who require it.

Now, let us tell you what all you think of app is capable of:

Apps allow you to browse through them, to have a glimpse of various lists, picture galleries and an array of user-friendly content. They make an access to your personal information, you either have to purchase them or show your preferences to them or ‘accept’ their conditions.

Why we need to convert excel to web applications?

Reason behind this is that Excel make things helter-skelter. Misleading files revolve around among people leading to a kind of anarchic situation. App clouds such as Office 365 have made the things much easier and simpler. App clouds are constructed using apps and then they play the role of shared databases.

Here are some steps to follow for creating online excel database:

  • Identify the Data Source and Choose It: The data can be found on your Excel sheet or google doc or it can be a part of third parties such as Microsoft Dynamics, etc.
  • Take the help of App Wizard for choosing templates.
  • Demarcate cells—Input and Result Cells: Make a list of cells that can be transported into the app. And you don’t have to cram the entire list into it. Only certain cells need to be chosen. Captions can be modified by you. Moreover, every element can be directly changed by using the mouse.
  • Your turn to Pick Relevant Theme: This adds to the visual effects of your app that shows so many calculations

Now if you have any queries as to how to create a spreadsheet or how to create web apps, head towards Trunao.

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Ward off All the Excel Problems by Having an Ultimate Solution

Excel always has a problem in dealing with enormous amount of data, scattered over millions of rows and columns. Error-marked calculations are likely to crop up, while using Excel. We can say that Excel is incapable of assessing and managing huge data.

The errors that arise in Excel, arise without any kind of prior intimation. You never know when they might occur to hamper all your calculations in order to misguide your overall analysis. According to a well-analysed study of the year 2008, around 88% of the spreadsheets that we work on were marked with shocking errors. We keep on working with the misleading data without even acknowledging it. And in spite of this horrifying fact, 99% percent of business firms are dependent on Excel spreadsheets as they all do their financial analysis, budget calculations as well as strategizing by concentrating on the data provided by Excel spreadsheets. But, the necessity to convert Excel to web application seems to be predominant.

Excel can never be used as a substitute for a Database

If you are thinking of making Excel a good substitute for a reliable database, then we would suggest you not to do that. Because using it in that way ends up in presenting you with a horizontal workbook, wherein the same records keep on replaying themselves in the same pattern in multiple sheets. And these sheets can’t even be related to each other in order to have a perfect relational analysis. And the speed of worksheet also gets decreased. In such a case, none other than online Excel database serves the purpose.

Blank cells in between are capable of creating blunders. Most of the times, empty cells suggest to you that your data finishes here. The consequence of this is certainly incorrect data.

Stuffing one cell with massive information is unextractable. Instead, different cells can be used for the same. They facilitate and simplify sorting. For example, while entering names, the first name and the last name can be separated and put into separate cells.

One can’t take the initiative to build a spreadsheet by himself

We might have acquired mastery on various things, but it would be better if you don’t initiate this, unless and until you are an actual expert. A prebuilt template can help you out in this, or else you can take the assistance of a professional.

Excel is not a perfect place to incorporate WordArt

One can’t think of beautifying your Excel application with WordArt. Because this overshadows even the basic formulas that are there in Excel. Moreover, professionally also, it is not wise to use them. And to have even more professional experience, do make it a point to convert excel to web application.

Switch to Trunao for having a solution to the chaos that is created by Excel.

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See What Excel Offers with Its Three Kinds of Spreadsheet Databases

No skillful database professional would ever refer to spreadsheets as “databases,” it doesn’t give justice to the term. Still they seem to be all pervasive in your report sharing when it comes to doing analysis by small businesses. Till now, we have witnessed three varieties including Simple Tables that arrived with Excel 2.0, Excel Tables, that pulled into the year 2007 and Pivot Tables, that made their entry in the year 2010.

Although there are various features in Excel that simplify work, still we can’t ignore what databases offer and there always remains the need to convert Excel into database. Now, let’s go deep into the varieties of spreadsheets that we have come across with their very arrivals:

Simple Tables

They are also referred as “Grey cell” spreadsheets, which are marked by various manual functions from the user’s end. You can choose from various month options and period options from the predefined list. Specific range names are placed in there by you manually, cell names are exempted from this. If you convert Excel to web application, you would definitely be more than surprised, as there would be much more than expected.

Excel Tables

In these tables, Excel performs automatic adjustments. With each addition of column or a cell, Excel does instant expansion of tables. And this is quite dissimilar to the Simple Tables, where it is the manual effort that is put to use.  In these tables, you are not free to refer to rows or columns directly in performing calculations. Instead, you have to choose a particular formula and then you’ll have to refer to the actual amount with that, without mentioning the row or column.

Pivot Tables or Excel 2010

Here, you find innumerable rows, columns as well as cells scattered across the entire Excel spreadsheet. It can be divided into three forms. Yes, when data is related to alphabetic characters defining specific information, then we refer to it as Labels. However, numerical data comes in the category of Values. And when commands related to calculations are incorporated, we call them Formulas.

Each cell of Excel 2010 can store loads of information. You can’t even imagine how much information each cell must be containing because when we browse through the spreadsheet, we can only find information of the size of the cell, which gets visible to us. Special formats for dates can be spotted in Excel. In spite of these amazing features, the need to convert Excel into database cannot be neglected.

These Pivot tables are very essential for conducting relational analysis. As a user, you can bask in its reporting capabilities. If we use these tables as a group, we can reap the highest benefit.

 

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Keep Your Spreadsheets from Miss happening

Troubles can be easily put aside, if the most frequently occurring mistakes are prevented by us and if you know how to convert Excel to a web application. It increases productivity and improves the overall functioning of Excel. Even if you are an expert in dealing with Excel, you do tend to make mistakes. We are putting forth some useful suggestions that are likely to make your Excel experience amazing.  With Trunao, let’s skim through a brief description on them:

Don’t Trust Linked Workbooks

Excel workbooks that are well connected to each other and that are also dependent on each other can always be misinterpreted. They are more than enough to puzzle you. Maybe you can get used to them if you are a single user, but for multiple users, they are not suggested.

Data Should Not Be Ruined

We as amateur users, do tend to ruin our existing or previous data and enter new data in its place. In this way we can deprive ourselves of the essential information that can be used in future. An online Excel database prevents us from doing such damages.

Tables in Excel Should Be Widely Used

Table objects come with attractive features. They can be easily formatted and various calculations can be performed because that is an in-built feature in them.

Blanks Shouldn’t Be Left

Once may come across sorting problems as well improper filtering if blanks are not filled out. Correct values cannot be attained, if time and again we leave blanks and spaces unfilled.

Don’t Give Excel the Position of a Database

If you do this, you might have to confront damages that wouldn’t be repaired and confusions that wouldn’t be easily resolved.

Don’t Ignore Work Security

Creation of an Excel spreadsheet requires the involvement of your time as well as effort. It is something of great significance. Therefore, it shouldn’t be roaming around and reaching out to the unwelcome people. Make sure to lock the to-be-protected cells that should not be modified by anyone. This will assure security and reliability.

Avoid Referring Columns with Numerical Values

It might be an attractive and easy thing to have column names with numerical values. But it can really be catastrophic.

If you convert Excel to online database, all these probable dangers can be avoided and productivity will be enhanced. Trunao will surely help you out in these.

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Here’s Everything You Need to know before Creating a Database from an Excel Spreadsheet

The initial stages of a business or project have limited needs of data; but as the capacity and clientele grow, there comes need for organized and secured data management. One of the most widely used tools in the corporate world (and outside of it alike) Excel is used for maintaining and accessing important and sensitive data. However, online excel databases have gained a lot of attention in the recent times to avoid data loss and wastage of time. If you’re considering taking your Excel sheets online, keep reading. There are things you need to know.

Cloud storage

Online databases rely not on conventional and oversized HDDs, but on cloud storage that is accessible by anyone authorized. This also secures your precious data as there’s no risk of the HDDs crashing anymore.

Real-time updates

It is impossible for multiple users, unless they share a local area network, to access and update Excel sheets in real-time. But when you, convert Excel to web application, there’s no limit to data accesses simultaneously. Your sales team members are fighting over who gets to update first? Going online will take care of it for good.

Tons of features

Apart from a user-friendly interface where you just have to drag and drop, an online database allows you to create automated forms that your clients can fill with ease. You can even customize the form template according to your specific business requirements. Also, no coding knowledge required for this integration.

Contact Trunao today to get your chunks of massive data online in an organized manner. Neat and accessible data may not sound like much, but it boosts the productivity and speed of your organization in the bigger picture. Trunao makes this important transition a walk in the park for growing businesses.

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3 Best Ways to Convert Excel Sheets into Online Excel Database

Reasons are numerous to answer why you need to create database from excel spreadsheet. First of all, you would never like your data to be misleading and confusing in any ways. Next, you would never want the Excel chaos to pull into your working sphere, as Excel chaos keeps you away from all kinds of updates made lately. And third of all, you will always want your valuable data tube in safe hands because the way excel sheets are usually circulated can frighten you, as there is always the risk of their going into unauthorized hands. Perceiving all these reasons, we at Trunao, have come up with 3 best ways for creating a database in excel. Let’s go through them in brief:

  1. Accumulate Excel Data and Make Reports: The very first step that you can take is bring together the data lying with various Excel workbooks on your system. You can also incorporate your XML data along with the data of MS Access and then you only need to import everything into your Trunao As soon as you are through with it, you can switch to creating user-friendly reports, that communicate with you and that are quite easy to understand.
  2. Design Forms and Enable User Access: Next, comes the turn of designing web forms, wherein all new information can be entered along with new modifications. Here, you can also fix passwords for varied users and users are only allowed to work on specified records. Other records remain untouched.
  3. Frame Dashboards and Promote Everywhere Access: You can come up with very comprehensible dashboards that are able to present information in a very eye-catchy manner, specially when you spot informative reports and easy-to-understand charts. When you have done this, you can let this newly made web application be accessible from everywhere, be it your phone or your computer, and that too anytime.

Now, all the steps of creating a database in Excel must be clear to you. Further, if you want to convert data on a website to excel, then turn to Trunao.

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5 Reasons Why You Should Ditch PC-based Spreadsheets for Web Applications

Spreadsheets are everywhere! They allow you to store, index and edit data in a simple and sophisticated manner. PC-based spreadsheets are relied upon by many organizations. However, this legendary tool has its shortcomings. Accessing data becomes a hassle for users once the worksheet becomes too heavy. Here are five reasons why you should move your spreadsheet to a web application.

Suitable Only for Single-User

As the spreadsheet continues to store data, it becomes laggy and heavy. Loss of time is something most organizations will frown upon. Taking your sheet online for multi-user collaboration will give speed to your operations.

Errors

Spreadsheets allow users to enter practically any data. Users tend to make mistakes while manually entering data, which can lead to unpleasant compromises. The conversion will help multiple users to work on the files with minimum to no errors.

Security

Security of the sensitive organizational data is a major concern when creating and maintaining data on a large scale. But if you convert Excel to database, you get additional security as the data is hidden from unauthorized personnel.

Approvals

Data is often subjected to scrutiny and final approvals. On a spreadsheet, this becomes an obstacle. However, when you convert Excel to web application, the data can be approved and even sent for client insights.

Difficult to keep a track

Spreadsheets are often used by different people related to the project, but when that happens, keeping a track of everyone and their input becomes close to impossible. On a database, keeping track of inputs becomes as easy as snapping your fingers.

Take your Excel data on a database today with Trunao to speed up the productivity and enable easy and real-time tracking of work that’s being done.

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How can multiple users update an excel spreadsheet at the same time?

Excel is widely used in many businesses for data recording and analysis, among many other things. However, the legendary tool takes the back seat when multiple users work on it at the same time. As the data grows, the spreadsheet gets heavier and more difficult to use for desired outputs. You can create shared workbooks or create a database from an Excel spreadsheet. Here’s how you can make your Excel sheet editable for more than one user.

Shared Workbook

Saving the workbook as a shared one facilitates multiple users to simultaneously work on it. To do this, all you have to do is go to the review tab and select ‘share workbook’. Also, with a feature called co-authoring, multiple users can work on and edit a single workbook without having to worry about interference from others. Both internal and external collaborations become much easier with these simple hacks. Of course, creating a database in Excel is nothing new for data analysts, but doing so significantly slows the users down with heavy processing requirements of growing sheets.

Convert the Excel Sheet to Database

There’s no end to how much data you can store on an Excel sheet, but that doesn’t mean it comes without a cost. When an Excel sheet becomes heavy with lots of data, operating it becomes somewhat of a challenge, especially if multiple users are trying it. There’s a workaround to this, though. Taking your spreadsheet online not only allows multi-user editing, but it adds tons of more features such as added security and minimal errors. You may also convert data on a website to Excel simply by using ‘export to Microsoft Excel’ feature. Trunao offers great services to takes your Excel data to the cloud and make it to multiple users on an intuitive database with helpful, never-before-seen features.