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See What Excel Offers with Its Three Kinds of Spreadsheet Databases

Three Kinds of Spreadsheet Databases

No skillful database professional would ever refer to spreadsheets as “databases,” it doesn’t give justice to the term. Still they seem to be all pervasive in your report sharing when it comes to doing analysis by small businesses. Till now, we have witnessed three varieties including Simple Tables that arrived with Excel 2.0, Excel Tables, that pulled into the year 2007 and Pivot Tables, that made their entry in the year 2010.

Although there are various features in Excel that simplify work, still we can’t ignore what databases offer and there always remains the need to convert Excel into database. Now, let’s go deep into the varieties of spreadsheets that we have come across with their very arrivals:

Simple Tables

They are also referred as “Grey cell” spreadsheets, which are marked by various manual functions from the user’s end. You can choose from various month options and period options from the predefined list. Specific range names are placed in there by you manually, cell names are exempted from this. If you convert Excel to web application, you would definitely be more than surprised, as there would be much more than expected.

Excel Tables

In these tables, Excel performs automatic adjustments. With each addition of column or a cell, Excel does instant expansion of tables. And this is quite dissimilar to the Simple Tables, where it is the manual effort that is put to use.  In these tables, you are not free to refer to rows or columns directly in performing calculations. Instead, you have to choose a particular formula and then you’ll have to refer to the actual amount with that, without mentioning the row or column.

Pivot Tables or Excel 2010

Here, you find innumerable rows, columns as well as cells scattered across the entire Excel spreadsheet. It can be divided into three forms. Yes, when data is related to alphabetic characters defining specific information, then we refer to it as Labels. However, numerical data comes in the category of Values. And when commands related to calculations are incorporated, we call them Formulas.

Each cell of Excel 2010 can store loads of information. You can’t even imagine how much information each cell must be containing because when we browse through the spreadsheet, we can only find information of the size of the cell, which gets visible to us. Special formats for dates can be spotted in Excel. In spite of these amazing features, the need to convert Excel into database cannot be neglected.

These Pivot tables are very essential for conducting relational analysis. As a user, you can bask in its reporting capabilities. If we use these tables as a group, we can reap the highest benefit.

 

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Keep Your Spreadsheets from Miss happening

Keep Your Spreadsheets from Miss happening

Troubles can be easily put aside, if the most frequently occurring mistakes are prevented by us and if you know how to convert Excel to a web application. It increases productivity and improves the overall functioning of Excel. Even if you are an expert in dealing with Excel, you do tend to make mistakes. We are putting forth some useful suggestions that are likely to make your Excel experience amazing.  With Trunao, let’s skim through a brief description on them:

Don’t Trust Linked Workbooks

Excel workbooks that are well connected to each other and that are also dependent on each other can always be misinterpreted. They are more than enough to puzzle you. Maybe you can get used to them if you are a single user, but for multiple users, they are not suggested.

Data Should Not Be Ruined

We as amateur users, do tend to ruin our existing or previous data and enter new data in its place. In this way we can deprive ourselves of the essential information that can be used in future. An online Excel database prevents us from doing such damages.

Tables in Excel Should Be Widely Used

Table objects come with attractive features. They can be easily formatted and various calculations can be performed because that is an in-built feature in them.

Blanks Shouldn’t Be Left

Once may come across sorting problems as well improper filtering if blanks are not filled out. Correct values cannot be attained, if time and again we leave blanks and spaces unfilled.

Don’t Give Excel the Position of a Database

If you do this, you might have to confront damages that wouldn’t be repaired and confusions that wouldn’t be easily resolved.

Don’t Ignore Work Security

Creation of an Excel spreadsheet requires the involvement of your time as well as effort. It is something of great significance. Therefore, it shouldn’t be roaming around and reaching out to the unwelcome people. Make sure to lock the to-be-protected cells that should not be modified by anyone. This will assure security and reliability.

Avoid Referring Columns with Numerical Values

It might be an attractive and easy thing to have column names with numerical values. But it can really be catastrophic.

If you convert Excel to online database, all these probable dangers can be avoided and productivity will be enhanced. Trunao will surely help you out in these.

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Here’s Everything You Need to know before Creating a Database from an Excel Spreadsheet

Creating a Database from an Excel Spreadsheet

The initial stages of a business or project have limited needs of data; but as the capacity and clientele grow, there comes need for organized and secured data management. One of the most widely used tools in the corporate world (and outside of it alike) Excel is used for maintaining and accessing important and sensitive data. However, online excel databases have gained a lot of attention in the recent times to avoid data loss and wastage of time. If you’re considering taking your Excel sheets online, keep reading. There are things you need to know.

Cloud storage

Online databases rely not on conventional and oversized HDDs, but on cloud storage that is accessible by anyone authorized. This also secures your precious data as there’s no risk of the HDDs crashing anymore.

Real-time updates

It is impossible for multiple users, unless they share a local area network, to access and update Excel sheets in real-time. But when you, convert Excel to web application, there’s no limit to data accesses simultaneously. Your sales team members are fighting over who gets to update first? Going online will take care of it for good.

Tons of features

Apart from a user-friendly interface where you just have to drag and drop, an online database allows you to create automated forms that your clients can fill with ease. You can even customize the form template according to your specific business requirements. Also, no coding knowledge required for this integration.

Contact Trunao today to get your chunks of massive data online in an organized manner. Neat and accessible data may not sound like much, but it boosts the productivity and speed of your organization in the bigger picture. Trunao makes this important transition a walk in the park for growing businesses.

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3 Best Ways to Convert Excel Sheets into Online Excel Database

Convert Excel Sheets into Online Excel Database

Reasons are numerous to answer why you need to create database from excel spreadsheet. First of all, you would never like your data to be misleading and confusing in any ways. Next, you would never want the Excel chaos to pull into your working sphere, as Excel chaos keeps you away from all kinds of updates made lately. And third of all, you will always want your valuable data tube in safe hands because the way excel sheets are usually circulated can frighten you, as there is always the risk of their going into unauthorized hands. Perceiving all these reasons, we at Trunao, have come up with 3 best ways for creating a database in excel. Let’s go through them in brief:

  1. Accumulate Excel Data and Make Reports: The very first step that you can take is bring together the data lying with various Excel workbooks on your system. You can also incorporate your XML data along with the data of MS Access and then you only need to import everything into your Trunao As soon as you are through with it, you can switch to creating user-friendly reports, that communicate with you and that are quite easy to understand.
  2. Design Forms and Enable User Access: Next, comes the turn of designing web forms, wherein all new information can be entered along with new modifications. Here, you can also fix passwords for varied users and users are only allowed to work on specified records. Other records remain untouched.
  3. Frame Dashboards and Promote Everywhere Access: You can come up with very comprehensible dashboards that are able to present information in a very eye-catchy manner, specially when you spot informative reports and easy-to-understand charts. When you have done this, you can let this newly made web application be accessible from everywhere, be it your phone or your computer, and that too anytime.

Now, all the steps of creating a database in Excel must be clear to you. Further, if you want to convert data on a website to excel, then turn to Trunao.

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5 Reasons Why You Should Ditch PC-based Spreadsheets for Web Applications

Spreadsheets for Web Applications

Spreadsheets are everywhere! They allow you to store, index and edit data in a simple and sophisticated manner. PC-based spreadsheets are relied upon by many organizations. However, this legendary tool has its shortcomings. Accessing data becomes a hassle for users once the worksheet becomes too heavy. Here are five reasons why you should move your spreadsheet to a web application.

Suitable Only for Single-User

As the spreadsheet continues to store data, it becomes laggy and heavy. Loss of time is something most organizations will frown upon. Taking your sheet online for multi-user collaboration will give speed to your operations.

Errors

Spreadsheets allow users to enter practically any data. Users tend to make mistakes while manually entering data, which can lead to unpleasant compromises. The conversion will help multiple users to work on the files with minimum to no errors.

Security

Security of the sensitive organizational data is a major concern when creating and maintaining data on a large scale. But if you convert Excel to database, you get additional security as the data is hidden from unauthorized personnel.

Approvals

Data is often subjected to scrutiny and final approvals. On a spreadsheet, this becomes an obstacle. However, when you convert Excel to web application, the data can be approved and even sent for client insights.

Difficult to keep a track

Spreadsheets are often used by different people related to the project, but when that happens, keeping a track of everyone and their input becomes close to impossible. On a database, keeping track of inputs becomes as easy as snapping your fingers.

Take your Excel data on a database today with Trunao to speed up the productivity and enable easy and real-time tracking of work that’s being done.

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How can multiple users update an excel spreadsheet at the same time?

excel spreadsheet

Excel is widely used in many businesses for data recording and analysis, among many other things. However, the legendary tool takes the back seat when multiple users work on it at the same time. As the data grows, the spreadsheet gets heavier and more difficult to use for desired outputs. You can create shared workbooks or create a database from an Excel spreadsheet. Here’s how you can make your Excel sheet editable for more than one user.

Shared Workbook

Saving the workbook as a shared one facilitates multiple users to simultaneously work on it. To do this, all you have to do is go to the review tab and select ‘share workbook’. Also, with a feature called co-authoring, multiple users can work on and edit a single workbook without having to worry about interference from others. Both internal and external collaborations become much easier with these simple hacks. Of course, creating a database in Excel is nothing new for data analysts, but doing so significantly slows the users down with heavy processing requirements of growing sheets.

Convert the Excel Sheet to Database

There’s no end to how much data you can store on an Excel sheet, but that doesn’t mean it comes without a cost. When an Excel sheet becomes heavy with lots of data, operating it becomes somewhat of a challenge, especially if multiple users are trying it. There’s a workaround to this, though. Taking your spreadsheet online not only allows multi-user editing, but it adds tons of more features such as added security and minimal errors. You may also convert data on a website to Excel simply by using ‘export to Microsoft Excel’ feature. Trunao offers great services to takes your Excel data to the cloud and make it to multiple users on an intuitive database with helpful, never-before-seen features.

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How to Solve 7 Common Excel Spreadsheet Problems In Few Clicks

Excel Spreadsheet Problems

Excel has been used for data recording and analysis for years and hasn’t let any competitor outwit it. When a business or project is on a small scale, Excel is the obvious answer for data keeping. You can store a lot of data in columns and rows and access it whenever required. However, as the data becomes more complex and shows increase in quantity, Excel spreadsheets lag and underperform. This results in unproductivity and delayed outputs. Taking Excel to web app then becomes a needs. We’ll talk about 7 Excel spreadsheet problems that you can solve with ease.

Excel Multi-User Editing

After crossing a point, Excel worksheets become heavy and accessible only to one person at a time. Unless the other people who wish to work on the worksheet are willing to use ‘view only’ mode, this problem needs your attention. You can use Excel Online or turn on the Shared Workbooks feature for more people to access relevant data without any interference.

Excel Shared Workbooks

Excel Online and Shared workbooks have their own limitations. If the workbook is shared, you can’t create tables or delete blocks, which is a complication for many. While changing the workbook’s structure helps some, it changes the set guidelines and confuses others.

Excel Linked Workbooks

If multiple users are editing a workbook, consider splitting your data across different workbooks. However, you can link workbooks to keep a type of data separately. This beats maintaining individual sheets in a single workbook.

Excel Data Validation

Excel allows the user to enter any data, but this in some cases leads to human errors compromising the workbook. A small typo or misuse of numbers can be fatal for the data analysis.

Excel Navigation

Navigating between sheets is all fun and games till there are a limited number of them. Once that number goes up, accessing particular type of data becomes a challenge.

Excel Security

Excel security works wonders for maintaining worksheet structure, but when it comes data itself, the protection poses many problems.

Excel Speed Issue

With VBA as its programming language, Excel isn’t particularly known for being swift and light. There are applications better suited to do your job in a speedy manner.

Convert Excel to Web Application

This is an amazing solution if you wish to overcome above mentioned issues in Excel. If you convert Excel to database, you have a more structured, faster and efficient data management system. Trunao is a specialist that will take care of the conversion to ensure smooth data operations.

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Turn Single-User Spreadsheets into Multi-User Business Applications

Multi-User Business Applications

Spreadsheets have shown no sign of decline in active users; as a matter of fact, the users only keep increasing by the day. The tool has been around for decades and most people reply on it exclusively for their data analysis and collaboration. But with its many pros, there come also some cons that are not to be overlooked. When it comes to multi-user function, Excel becomes unresponsive and laggy. There are ways, however, to turn Excel spreadsheet into app or database for more ease. First thing we need to get out of the picture is the age-old question: is Excel a database software? While it allows database creation, the software becomes slow, which is the opposite of what users want.

The wider a business grows, the more data it assimilates. But that does not have to stop businesses from spreading and taking on new projects with a lot of manpower. Conservative methods to tackle this issue includes sharing the workbook. This allows users to work on their data separately. But in the long run, you’re looking for a revolutionary and efficient way to deal with this. This major issue is taken care of when you move the sheet online. Not only does it give you a new and better interface and look, it gives you accessibility and security for your precious and sensitive data.

Trunao helps you take your sluggish Excel sheet and make it into an online database. This facilitates better security, multi-user access and reliability because of the cloud storage. You need not protect and keep your HDDs in order to secure all the data; that is a thing of the past. With a free Excel database, you can kiss goodbye to the issue of single-user restriction.

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Tips and Trick For Becoming an Excel Spreadsheet Pro

Becoming an Excel Spreadsheet Pro

Excel is used widely around the globe by start-ups and established businesses alike. What makes this tool a real savior is that you can easily record and edit data in forms of columns and rows. Other authorized people can access and edit the same. Did you know that if you create app from Excel worksheet, things become lighter and easier? Basic Excel skills are not at all rare in employees, but it takes special tips and tricks for being an Excel guru; keep reading to get them.

Format Painter Tool

Once you create a different wrap, font or color for a cell, it’s easy to apply the same to other cells using this tool.

Line Breaks and Wrapping Text 

When a user begins to write in Excel, the text does not wrap and find a new line by default, which can easily be avoided. Hit Alt+Enter for creating a new line, or you can even use the wrap text option. This keeps the cells neat and clean.

AutoFill

A series of repetitive things such as serial numbers or dates need not be entered manually. Once the series begins you can hover your mouse over the right bottom corner of the originating cell and simply drag the mouse down to auto-fill the cells.

Conversion to Web Application

One you get an online excel database, there’s no stopping your business. Because, when a sheet becomes heavy, it becomes equally inaccessible. Converting Excel to a functional web application allows multiple users to access the sheets and gives them tons of features such as added security and approval processing.

Cutting-edge technology and easy-to-use UI enable Trunao to transfer your heavy sheet into a productive tool.

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Update Yourself With 15 Advantages and Disadvantages of Excel Spreadsheets

Advantages and Disadvantages of Excel Spreadsheets

If you want to know about the pros and cons of Excel spreadsheets, then do give a deep glance over our Trunao website, that gives you a short brief of the same.

Advantages of Spreadsheets

  • You don’t have to spend even a penny in using or in gaining an access to a spreadsheet. You can find them right at the window of your desktops or laptops or even at the screens of your phones.
  • Even a layman, without being abreast of high-end technology can, after a little grooming can learn how to use it.
  • They help to keep data in complete order, just like a wardrobe is used to keep clothes.
  • Makes Calculations Quick and Easy—Among several cells of a spreadsheet, there could be special cells, or the result cells, that contain the calculated results of various other cells. Now, if you make any modifications in the related cells; the numeric values of the special cells change on their own. This makes the editing work more than simple.
  • You don’t have to shove in formulae again and again, as mathematical formulae are a part and parcel of these online excel databases.
  • They are quite capable of scrutinizing as well as managing financial statements, balance sheets, employees’ information, etc.
  • Numerical figures Take Visual Forms—The numeric data very easily acquires visual form. Yes! You can witness complicated numerical information transform into easy-to-understand graphs as well as charts.
  • They assist is conducting sound and reliable business analysis.

Disadvantages of Spreadsheets

  • Since they can be transported from one system to another, online and that too, very easily, a possibility of the leak of confidential information is possible, which can be frightening.
  • Inhouse sharing of spreadsheets is a bit of a difficult task.
  • Since internal sharing of the information remains out of the scene, a simultaneous analysis of different tasks of different employees gets difficult.
  • Work usually gets scattered and messed up due to frequent updates, if they are not well circulated in the entire team.
  • Errors usually prop up from anywhere.
  • Accumulation of all the spreadsheets together becomes a toil.
  • Until and unless a master spreadsheet is developed, data cannot be presented in understandable charts or graphs.
  • Data remains unsafe, especially in the case of catastrophe.

 

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With a lot of understanding of how people work in their day to day life, as they update all the excel sheets and generating various reports, we believe in making their lives easier by converting excel to online database.

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